- DAILY DELEGATE RATE
- TO GO CATERING
- NOTCH8 Private Dining Room
- Holiday Menus
- Fairmont Signature Service
- THE FINE PRINT
THE FINE PRINT
Please note that the F&B Menu pricing is subject to change. Final food and beverage prices will be confirmed (up to three months) in advance of your scheduled function. The Hotel reserves the right to change prices due to current market conditions.
AUDIO VISUAL, ELECTRICITY & INTERNET
Encore Audio Visual, as our official audio visual contractor to the Hotel, maintains a fully staffed office in the Hotel. They provide complete audio visual planning services, skilled technicians and state-of-the-art equipment that are responsive to your every need. Microphones, sound equipment, videotape units, and a full range of other audio visual equipment is available on request at an additional charge.
Encore Audio Visual is the exclusive provider of Power Distribution Services & Meeting Room Internet connectivity at Fairmont Hotel Vancouver. Please make sure you verify with your outside audio visual, exhibit & entertainment suppliers of any electrical or internet requirements that may be required as there could be additional costs. Extra electricity & dedicated internet bandwidth can be arranged directly through Encore Audio Visual.
Additional information, including current pricing, regarding these services and equipment is available through your Catering Representative or by contacting PSAV directly at firstname.lastname@example.org or 604-443-1845.
A minimum sale of $450 per bar, per hour is required or a labour charge of $150 per Hosted Bar, and $250 per Cash Bar will be applied.
BOXES / PACKAGES / STORAGE
Due to limited storage on property, we are unable to accept shipments any earlier than three (3) days prior to your event. We are not responsible for storage or materials handling. Please ensure that prior arrangements for storage or materials handling have been made before any shipment of materials to the Hotel. A drayage charge of at $12.00 per box/$75.00 per pallet will apply for all incoming and outgoing shipments.
All deliveries must be properly labeled. Please include the name of the group, group contact, hotel contact, number of boxes and date of event. A drayage charge for transporting box(es) to or from exhibit hall to loading dock will apply. Please coordinate the pickup of items immediately following your event as the Hotel is not responsible for damage to, or loss of, any articles left on the premises during or following an Event
ENTERTAINMENT - TARIFFS FOR MUSIC AT EVENTS
All events with musical entertainment, live or recorded, are subject to both SOCAN (Society of Composers, Authors and Music Publishers of Canada) and Re:Sound (Tariff 5 - Royalties collected for Public Performance of Sound Recordings) fees. The fees collected by these agencies are licensing fees and/or distributed as royalties to the original artists, and do not represent any revenue for the hotel. Both SOCAN and Re:Sound charges are based on room capacity authorized under the Hotel's Liquor License, not on actual attendance of the event.
Final Guarantees are due 72 hours(3 business days) prior to the function by 12:00 p.m. (local time). The Hotel will prepare 3% more than the guarantee to a maximum of 20 meals. Guarantee increases within 72 hours may be subject to a 15% surcharge. The Hotel cannot guarantee that the same meal choice will be offered. The Hotel will not assume any responsibility for selling and/or collecting meal tickets.
Requests for additional staff will incur a labour charge of $55 per hour, per person with a 4 hour minimum charge. Please note that a minimum labor charge of $150 will apply for any set up changes required on site the day of the event which differ from the confirmed Banquet Event Orders.
In order for us to ensure the availability of all chosen items, your menu selections are required a minimum of two weeks prior to the function date. To ensure that all catering requirements stipulated are confirmed by both parties, we ask the client to sign a copy of the Banquet Event Orders and return copies to the Conference Services and Catering office a minimum of 7 days prior to the event.
OUTSIDE FOOD AND BEVERAGE
All food and beverages served in the Hotel are to be provided by the Hotel, with the exception of wedding cakes, for which a surcharge will apply. No outside food and beverage of any kind will be permitted into the Hotel, including all public areas and all meeting rooms by the patrons guests. Due to liability restrictions, any food product company desiring to dispense samples to those attending the convention/event should approach the Hotel to make previous arrangements for the purchase of said products from the Hotel. In accordance with Health and Safety Regulations, food and beverage products may not be removed from the Hotel after a function.
SURCHARGES & TAXES
All Food and Beverage functions are subject to a mandatory 22% surcharge, plus applicable taxes, of which 11.05% is a gratuity that is distributed to the Hotel’s servers and, as appropriate, other staff, and the remaining 10.95% is an administration fee retained entirely by the Hotel (and not distributed as wages, tips or gratuities to any Hotel employee). Room rental costs are subject to a 22% administration fee, which is retained by the Hotel (and not distributed as wages, tips or gratuities to any Hotel employee). The surcharge and administration fee are subject to 5% tax, which may change from time to time without notice. If you or your attendees wish to provide an additional gratuity to the Hotel’s staff, please feel free to do so. The mandatory surcharge will be posted to your Master Account.
Government taxes are applicable as follows:
Food: 5% GST
Beer/Wine/Alcohol: 5% GST, 10% Liquor Tax
Miscellaneous: 5% GST
Audio Visual: 5% GST & 7% PST
Labour Charge: 5% GST
Surcharge: 5% GST
SIGNAGE & AFFIXING OF ITEMS
Signage may only be displayed directly outside your designated function room. The Hotel reserves the right to remove signage that is not prepared in a professional manner or deemed unsightly and untidy. Fairmont Hotel Vancouver does not permit any articles to be fastened onto walls or electrical fixtures. The use of tacks, tape, nails, screws, bolts or any tools which could mark the floors, walls or ceilings is prohibited. The organizer is responsible for any damage to the premises by their invited guest(s) or independent contractors during the time the premises are under their control. To ensure the safety of all guests and staffing, cords, cables, carpets and other potential tripping hazards must be properly taped/fastened to the floor, using gaffer's tape.
All vendors working at Fairmont Hotel Vancouver, on behalf of your event, must be certified, licensed, insured and adhere to all of Fairmont Hotel Vancouver’s policies and procedures. Proof of vendor insurance may be requested by Fairmont Hotel Vancouver at any time. All event décor and shipments must arrive via the hotel loading bay, and not via the Hotel lobby. Please ask your Conference Services or Catering Manager for instructions to the loading bay at Fairmont Hotel Vancouver.
Vegan: V | Vegetarian: VG | Nut Free: NF | Gluten Free: GF | Dairy Free: DF | Contains Dairy: D
Vegetarian (Veg) | Vegan (V) | Contains Gluten (G) Contains Nuts (N) | Contains Dairy (D) | Contains Seafood (S) | Contains Shellfish (SF)